Exhibitor Information
We look forward to welcoming you to Partnership for Success. Please read the information below to ensure you have a pleasant and hassle-free event.
If you have any queries or simply require further information, please do not hesitate to contact a member of the Washingtondowling Associates team.
Contacts
Show enquiries
Vicki Washington
Tel: 01257 452 520
Email: vicki@washingtondowling.com
Stand bookings
Alison Johnson
Tel: 01257 452 230
Email: alison@washingtondowling.com
Delegate Registration
Steph Parr
Tel: 01257 452 575
Email: steph@washingtondowling.com
Finance
Cheryl Sherrington
Tel: 01257 450 060
Email: cheryl@washingtondowling.com
Timetable
The exhibition will be taking place in the Whitworth and Buckingham Suites which are located on the ground floor of the hotel.
Stand set up
Monday 20 September
3.00pm - 7.00pm
Event hours
Tuesday 21 September
10.00am - 4.45pm
Wednesday 22 September
8.30am - 1.45pm
Stand breakdown
Wednesday 22 September
From 1.45pm
To find out where your stand is positioned and see the floor plan you can view the respective page on the website.
In certain circumstances we will allow exhibitors to set up on the morning of the event but you must notify alison@washingtondowling.com if you intend to do this.
Please note, registration is from 10.00am so it is VITAL that all stands are set up before this time.
Loading and unloading access
For those exhibitors situated in the Whitworth Suite, you can load directly into the back of the suite via the lane that runs behind the hotel which is accessed from Whitworth Street. However, you will need to confirm with the Organisers your approximate arrival time to avoid any congestion, as this is the main delivery entrance for the hotel.
For those exhibitors situated in the Buckingham Suite, there is a lift from the back lane down to the mezzanine level which is down the corridor from the Buckingham Suite. For larger items, the Buckingham Suite can be accessed via the fire exit that leads directly onto Oxford Road at the front of the hotel but this is only for a short period of time as there are double yellow lines.
Venue
The Palace Hotel
Oxford Street
Manchester
M60 7HA
Tel: 0161 288 1111
Fax: 0161 288 2222
Email: enquiries.thepalace@principal-hayley.com
Website: http://www.principal-hayley.com/venues-and-hotels/the-palace-hotel
Stand information
Each stand is space only and includes:
- 3m x 2m floor space
- 6ft table with white tablecloth
- 2 chairs
- Electrical socket
- Complimentary company profile and logo on the event website
- Refreshments for 2 stand personnel
- 2 Gala Dinner places
- Opportunity for delegates to book pre-arranged appointments with you
Deliveries and storage
Deliveries can be accepted from Monday 20 September and they should be address to the following:
BAE Systems Partnership for Success (21/22 September 2010)
FAO Rachael Keeling
The Palace Hotel
Oxford Street
Manchester
M60 7HA
It is VITAL that all packages are clearly marked with your company name and stand number so they can be easily identified.
At the close of the event, should you be requiring any items to be collected by courier, then they can be collected from the same address as above. Ideally, all stands/exhibits need to be collected immediately after the event. However, in some exceptions, The Palace Hotel can store your items until the following day but these must be collected before this deadline.
How do I get to The Palace Hotel?
The full address of The Palace is:
The Palace Hotel
Oxford Street
Manchester
M60 7HA
Set in the heart of Manchester The Palace Hotel is easily accessible by rail, bus, tram and airport links - there really is no need to bring the car into the city!
The Palace Hotel has gained many prestigious Green Awards and is widely recognised as having some of the greenest credentials within Manchester. Because of this we encourage all of our valued guests to visit The Palace Hotel by environmentally friendly options.
The Palace Hotel is situated directly opposite Oxford Road Station, is within walking distance of Piccadilly Station and St Peter's Square tram station and is a short journey from Manchester International Airport.
The hotel stands directly opposite The Palace Theatre and is a few minutes from the Opera House and Bridgewater Hall, home of the famous Halle Orchestra. With its excellent transport links, it is also an ideal base for touring Greater Manchester and the surrounding countryside.
Walking
From Manchester Oxford Road Station: approximately 2 minutes
- Depart on Great Marlborough Street
- Turn right onto Whitworth Street West
- Turn right onto Oxford Street
- Arrive at The Palace Hotel
From Manchester Piccadilly Station: approximately 12 minutes
- Depart on Store Street
- Turn left onto London Road
- Turn sharp right onto Whitworth Street
- Turn left onto Minshull Street South
- Turn right onto Fairfield Street
- Continue ahead
- Turn left onto Oxford Road
- Arrive at The Palace Hotel
From Manchester Victoria Station: approximately 20 minutes
- Depart on Victoria Station Approach
- Continue onto Todd Street
- Turn right onto Corporation Street
- Continue ahead
- Turn left into Princess Street
- Turn right onto Mosley Street
- Turn left onto St Peter's Square
- Turn left onto Oxford Street
- Arrive at The Palace Hotel
Rail
Nearest stations: Manchester Oxford Road
- Manchester Oxford Road Station is directly opposite the hotel and serves destinations in South Manchester and the North of England such as Blackpool, Preston and Leeds
- Manchester Piccadilly is the main station for the city and serves London, Edinburgh and Cardiff amongst other destinations
- It is a 10 minute walk from the hotel or 5 minutes by taxi
- Manchester Victoria is a 15 minute walk
Walking directions from each of the stations in Manchester can be found above. Please call National Rail enquiries on 08457 484 950 for further information. You can also access the website from here www.nationalrail.co.uk
By air
Nearest airport: Manchester City International Airport
- Manchester International Airport is 8 miles away and only 20 minutes drive
- There is ample car parking on site
- Trains leave regularly from the airport to Oxford Road and Manchester Piccadilly stations
By car
Satellite navigation co-ordinates: 53.47438, - 2.2404 (post code M60 7HA)
There are considerable benefits to car sharing including cost, reduced congestion and pollution and improved access in areas with limited transport. Therefore, if people must journey by car we would like to suggest this as an ideal way to help the environment. A location map can be found at the bottom of this page.
From M6 South (London/Birmingham)
- Exit M6 at Junction 19 (Manchester Airport)
- At the roundabout take the 3rd exit signposted A556 (Manchester)
- Continue for approximately 4 miles to the next roundabout and take the 3rd exit signposted M56 (Manchester)
- Continue on the M56 for approximately 7 miles
- At Junction 33 take the right-hand lane (A5103)
- Continue on the dual carriageway for approximately 7 miles towards the City Centre
- At the roundabout follow the signs for Manchester Central
- At the lights turn right onto Whitworth Street
- Follow the road through the 1st set of lights
- At the 2nd set, The Palace Hotel is situated on the right
- To find the Euro Car Park, carry on through these lights and turn right at the next set into Princess Street
- Turn the next right into Charles Street
- Turn 1st right into Pritchard Street where you will find the Euro Car Park
From M62 East (Leeds)
- Exit the M62 at Junction 17 (Manchester)
- Follow A56 (Bury New Road) for approximately 5 miles
- Continue onto Victoria Street
- This road becomes Deansgate
- House of Fraser is on the right
- At the next lights, turn left onto John Dalton Street
- To find the Euro Car Park continue on through the 4th set of lights
- Turn right onto Charles Street at the 5th set of lights
- Turn 1st right onto Pritchard Street where you will find the Euro Car Park
- The Palace Hotel is on the corner of Oxford Street and Whitworth Street (on the left-hand side)
From the M62 West (Liverpool)
- At Junction 12 on M62 keep right and follow the M602
- Get in lane for A57 Manchester
- Continue on Regent Road
- At Harry Ramsdens go through the lights, under the bridge and bear left
- Take the 1st exit at the roundabout
- Go past Key 103 and right at the lights so you are now on Whitworth Street
- At the 2nd set of lights, The Palace Hotel is situated on the right
- To find the Euro Car Park, continue on through these lights and turn right at the next set into Princess Street
- Turn next right into Charles Street where you will find Euro Car Park
From Sheffield/Derbyshire
- Take the A57 through Glossop or the A6 through Stockport to the Apollo Theatre
- At the roundabout follow the signs for the City Centre
- At the 3rd set of lights, turn left onto Fairfield Street
- Turn left at the 2nd set of lights into Princess Street
- Turn 1st right at the lights into Charles Street
- Turn 1st right into Pritchard Street where you will find the Euro Car Park
- The Palace Hotel is on the corner of Oxford Street and Whitworth Street on the left-hand side
From M61 North (Preston)
- On M61 take Junction 12 onto the M62
- At Junction 12 on the M62 keep right following M602
- Get in lane for A57 Manchester
- Continue onto Regent Road until Harry Ramsdens
- Go through the lights and continue under the bridge
- Bear left and take the 1st exit at the roundabout
- Go past Key 103 and at the lights turn right onto Whitworth Street
- Follow the road through the 1st set of lights
- At the 2nd set of lights, The Palace Hotel is situated on the right
- To find the Euro Car Park, continue through these lights and turn right at the next set into Princess Street
- Turn next right into Charles Street
- Turn 1st right into Pritchard Street where you will find the Euro Car Park
Where can I park?
The Palace Hotel does not have its own car park. However, they have an arrangement with the nearby Euro Car Park. This is a secure car park located on Pritchard Street and the rate is £10 for 24 hours. This is payable prior to departure from the car park via machines taking cash, debit/credit card.
Walking directions from the Euro Car Park in Pritchard Street: approximately 4 minutes
- Depart on Pritchard Street
- Turn right onto Charles Street
- Turn right onto Oxford Road
- Continue ahead
- Arrive at The Palace Hotel
Valet parking is also available at £20 for 24 hours and to book this you can contact Washingtondowling Associates direct.
Electricity supply
It is advisable to bring your own extension lead which can then be plugged into the various powerpoints.
Internet access
There is wireless internet access in public areas and meeting rooms. This is free for 30 minutes on a limited band width and after this the user will automatically be logged out. You can log back in every 30 minutes and keep using the free access but for un-interrupted use or faster band width you can pay via credit card when you log in or purchase an internet card from the Reception for either 1, 8 or 24 hour usage.
Security
Each evening, the Whitworth and Buckingham Suites will be locked; however the Organisers cannot accept any responsibility for any damage or loss of belongings or exhibits introduced by exhibitors.
If you have exhibits of any particular great value, we can arrange to have these locked away overnight. Please see a member of the Washingtondowling Associates team on set up day to make the arrangements.
Insurance
It is vital that all exhibitors are aware of the clauses and issues concerning insurance and exhibitor's liabilities stated in our Terms and Conditions. Please ensure you have adequate insurance to cover all risks.
Exhibitor badges
All exhibitors are required to wear their exhibitor badges at all times throughout the duration of the event. You must notify us of the names and positions of your stand personnel before Friday 3 September. Exhibitor badges will be colour coded red and will be distributed on the morning of the first day of the event.
Photocopying
The cost for photocopying is 30p per A4 sheet, 55p per A3 sheet, 10p extra per sheet for colour, 10p extra per sheet for double sided
Fax facilities
Fax facilities cost £1.50 for the first A4 sheet and £1.00 per sheet after
Plasma TV hire
Should you wish to hire a plasma TV you can do so from our AV contractor. A 42" plasma screen on a stand with speakers is £130 plus VAT. If you would like to arrange this, please contact alison@washingtondowling.com
Catering
Tea and coffee will be available at various times throughout the duration of the event. The lunch menus for each day are as follows:
21 September
Buckingham Suite
Station 1
- Wraps, baguettes and ciabattas made up of;
- Chicken caesar
- Cheshire cheese with home made pickle
- Slow roasted ham hock with mustard and cherry tomatoes
- Free range egg with mizuno and water cress
Station 2
- Salads made up of;
- Tuna nicoise
- Chicken caesar
- English goats cheese with red chard and walnuts
- Pastrami with apricots and radiccio
Station 3
- Seafood made up of;
- Mussels in Boddingtons beer
- Cockles with chilli and garlic
- Prawns with homemade linguini and mezze vegetables
Station 4
- Soup and meats made up of;
- Freshly made vegetable broth with barley
- Carved honey roast ham with chutney
- Rare roast beef with horseradish and black pepper
- Thyme roasted potatoes
- Bloomer breads
Station 5
- Desserts made up of;
- Fresh fruit platter
- Local cheesboard
- Tarts and pastries
Whitworth Suite
- Canapes made up of;
- Bloody mary oysters
- Palace sausages with hot mustard
- Croque monsieur
- Shashimi grade tuna teriyaki
- Scotched pickled quail eggs
- Mini tournedos rossini
22 September
Buckingham and Whitworth Suites
Finger buffet with any combination of the following
Sandwiches
- Open sandwiches
- Wraps and tortillas
- Sub rolls and baguettes
- Bagels and ciabattas
- Finger sandwiches
Meat
- Kofta kebabs with mint and lemon
- Sesame and polenta coated chicken goujons
- Chilli, lime and coriander beef skewers
- Jack Daniels marinated chicken wings
- Corned beef and black pudding hash cakes
Fish
- Salt and pepper squid rings
- Salmon goujons with orange, thyme and couscous
- Teriyaki trout skewers
- Prawn and ginger bhajis
- Tuna, chilli and red onion pithiviers
Potatoes
- Sea salt and thyme roasted new potatoes
- Cajun spiced wedges
- Horseradish and tarragon croquettes
- Fries with salt and vinegar
- Potato shells with mature cheddar and roasted onion
Pastries/sundries
- Sun dried tomato and mozzarella tart
- Anchovy and black pepper straws
- Goats cheese, red onion and focaccia pizza
- Stilton, pear and walnut quiche
- Mushroom, cream cheese and chive bouchees
Salads
- Caesar
- Nicoise
- Mixed leaf
- Green
- Tomato, pesto and black olive
Desserts
- Mini jellies and trifles
- Assorted tarts and pastries
- Muffins
- Fresh fruit
- Cookies
First aid
There will be qualified first aid staff onsite
Smoking
Smoking is not permitted within the Hotel but you can do so outside the main front entrance
Gala Dinner
The Gala Dinner will be taking place on the evening of Tuesday 21 September in The Grand Room (conference room). The dress code is dinner suits for men and cocktail wear for the ladies. This year's scheme is black, white and silver.
It will commence at 7.30pm with a Welcome by our dinner sponsor Xchanging Procurement Services Limited. Dinner will then be served at 8.00pm prompt.
Later that evening, guests will be entertained by Manhattan who last performed for BAE Systems in 2002 and brought the house down! Since then their reputation has seen them perform across the country and fast become an unforgettable live band. They bring legendary tracks from the swing and rat pack era to life and together with classic pop and rock tracks, promise a night to remember!
The dinner menu is as follows:
Starter
Mozzarella, sun dried tomato and avocado salad with granary croutons
Main
Classical roasted duck a l'orange with pomme fondant, chantenay carrots and a feve, garlic and wild mushroom compote
Vegetarian
*Wild mushroom and fennel ravioli with steamed baby vegetables, saffron and vermouth cream
Fish
To be confirmed shortly
Dessert
Champagne pannacotta with caramalised figs, cinnamon ice cream and crisp shortbread
*must be pre-ordered via alison@washingtondowling.com
Accommodation at Macdonald Hotel and Spa
If you are staying at the Macdonald Hotel and Spa you will be able to check-in at 2.00pm. Breakfast is served in the Signatures Restaurant from 6.30am - 10.00am. Check-out must be before 11.00am.
Please note, that although all rooms have already been paid for, this does not include any extras so if you have any, these must be settled by you on departure.
For the duration of the event (21/22 September), including the Gala Dinner, there will be a shuttle service running to and from The Palace Hotel for all exhibitors/delegates. This will typically run every 20-30 minutes but exact times will be available in due course.
How do I get to the Macdonald Hotel and Spa?
Car
Please enter Berry Street, M1 2AR into your satellite navigation if you are travelling to the car park.
The full address of the Maconald Hotel and Spa is:
London Road
Piccadilly
Manchester
M1 2PG
To view a location map and directions please see the document at the bottom of the page.
Rail
Manchester Piccadilly station is adjacent to the hotel and approximately a 2 minute walk away
Air
Manchester Airport is located approximately 25 minutes away by car
Where can I park at the Macdonald Hotel and Spa?
There are 85 parking spaces available on a first-come, first-served basis; 6 of which are fully accessible for disabled guests and visitors. Cars are left at owners' risk and a keycode is required on exit which can be obtained from reception following payment. Car park fees are currently £12 for 24 hours or £9 per day (the first 2 hours are free). Please enter Berry Street, M1 2AR into your satellite navigation if you are travelling to the car park.
Are there any leisure facilities at the Macdonald Hotel and Spa?
Discover harmony and serenity in the middle of the city at the Macdonald Manchester hotel's luxury spa. Keep pace with a personal trainer in the air-conditioned Technogym and reward yourself with a long relaxation session in the thermal suite. Or if that sounds far too energetic, put yourself in the skilled hands of a spa therapist and experience head to toe pampering in one of the special treatment rooms.
The Spa opening hours are 10.00am - 9.00pm and the Gym opening hours are 6.30am - 9.00pm.
